alt Hacker NewsDuring the pandemic, we had a natural experiment at my previous company. Our org had started an org wise auto ‘meeting starts 5 minute past’ while others had the traditional meetings start on the hour.
Also conveniently, we also had the calendar data for internal meetings, internal VC software (not zoom) db that logs the participants when they join and leave meetings and employee function db.
I was serendipitously the lead DS for analyzing the effectiveness of the ‘starting 5 minutes past’. After joining and cleaning a lot of the data, the data showed:
1) at the start of the trial, meetings ended on time. Then after few weeks it slip to ending late, negating the usefulness. Other orgs did not see meetings running late. 2) ICs tend to stick around and over run meetings, while managers tend to leave meetings on time. 3) if I remember right, we had a survey data that showed pretty clearly that managers prefer the ‘starting 5 minutes past’ while ICs do not care or have negative sentiment.
The biggest predictor for people who prefer starting late is how crowded their schedules are. Managers tend to have very crowded schedules which means they want a break between meetings, while ICs prefer not having to waste time waiting.
In the end we reverted back to normal schedule. It was just easier for busy people to bounce early.
Replies
>ICs tend to stick around and over run meetings, while managers tend to leave meetings on time.
That makes 200% sense. A couple or more ICs tend to want to stick around to go off topic or drill down on some thing if they don't have a conflict. People who aren't expressly relevant to that or have a conflict drop at that time.
You're basically seeing the post-meeting hall conversation of the ICs in your data.
> The biggest predictor for people who prefer starting late is how crowded their schedules are. Managers tend to have very crowded schedules which means they want a break between meetings, while ICs prefer not having to waste time waiting.
I have had a few senior managers (at Google) who ask for all the meetings _they_ attend to start 5 minutes late.
This seems 100% reasonable to me. No need for it to be an org policy. Just a affordance for the people who spend 95% of their working hours in meetings.
I've also had several senior managers at Google who _don't_ do this, but are 5 minutes late for every meeting anyway. This alternative is pretty annoying!
> The biggest predictor for people who prefer starting late is how crowded their schedules are. Managers tend to have very crowded schedules which means they want a break between meetings, while ICs prefer not having to waste time waiting.
Dunno if people here know this Paul guy, but he wrote about this: https://paulgraham.com/makersschedule.html =)
What joy to bump into you in the comments section! I definitely preferred 5 minutes past, but my calendar was pretty awful.
What was really awful, however, was when your calendar was a random mishmash of starts at :00, :05, :30 and :35 :-)
Between ICs and managers, which ones more commonly left the meeting room early vs. on time/late?
In my experience, the best approach is simply to have as few meetings as possible.
* During the lockdown.
Covid is supposed to have started in October 2019, and no one locked down until nearly six months later.
I’ve experienced this all before in similar ways. The metric for meetings ending on time isn’t even very useful because when it’s needed people will ask “do you have a hard stop?” or similarly agree to continue the meeting. Often because of all the points you made, it’s the IC that stick around to talk about finer points or specifics of what was decided or discussed. It’s best to do this while it’s fresh and between people that can “talk shop” at a granular level (whatever that means for your org/team). It’s actually a good thing your ICs want to collaborate or align separate from management. If you’re a manager and you could technically continue on the meeting, consider opting out to give them space as peers. I often ask “do you all need me to stay one?” and most often it’s a No. It all means that it’s basically 2 meetings occurring and it’s the scheduling calendar artifact that is faulty.