My secret was vibe coding my own jira type if system. It makes sense to no one, but it feels very intuitive to me. It has features like caching all my google docs shared with me so I can search by title. Ironically, it works better than google drive’s search.
Anyway I did this because our version of jira isn’t great, so all the features I found complicated, I put that in my system. For the rest, I use jira because with other things it’s really intuitive.
I did something similar in Django for an overview of analyzed datasets. It's messy, does not have all the tests and still runs in development mode. But man did I set it up quickly and man does it help me keep an overview/find stuff fast.